Accepting an employee’s resignation right can significantly impact the company’s culture and team development. When done properly, it can be a win-win situation for both the resigned and the employer. By following a few simple steps, employers can ensure an employee’s departure is handled professionally and promptly.
First, the employee should be allowed to resign in writing. You should announce the employee’s final day in a formal letter if they cannot do so. If possible, the employee should be paired with a new employee as a “transition team” to help ensure a smooth transition. This will not only provide the company with a ready replacement but also allow the resigning employee to spend their last days working side-by-side with the new employee.
Aside from the letter of resignation, a resignation acceptance email is another good way to acknowledge an employee’s decision to resign. However, it is essential to follow the proper protocol to avoid any potential legal pitfalls. This will involve a few basic steps, including sending the resignation acceptance email and handing over all property and information to the new employee. While there are no hard and fast rules, most businesses will use the one-month notice period as standard practice.
It is also wise to include a paragraph about what the employee has contributed to the company and how that may benefit the company. This will not only show appreciation, but it will also boost morale. By doing so, the resigning employee will feel valued, and everyone will recognize their contributions. Expressing your utmost support even for outgoing team members is an important factor if you want to know how to improve leadership skills.
Finally, the email should be accompanied by a congratulatory closing. This is likely to be a simple statement, such as “Best wishes.” It is advisable to make this statement in a formal and well-written manner. A good quality email should not only be formal but should be written in a positive tone. This will encourage the employee to remain in touch and resign with gratitude.
For more information about the best way to deal with employee resignation, read this infographic from Corporate Learning Solutions.
